Companies House Identity Verification: What Businesses Need to Know from 18 November 2025
Understanding the New Identity Verification Requirements for UK Companies
Introduction
From 18 November 2025, Companies House is introducing a significant change for businesses across the UK: mandatory identity verification for company directors, people with significant control (PSCs), and those filing on behalf of companies. This new requirement forms part of the government’s ongoing commitment to improving corporate transparency, combating economic crime, and enhancing trust in the UK’s business environment.
What Is Changing?
Currently, setting up or maintaining a company with Companies House involves providing certain personal details, but there has been no formal identity verification process. From 18 November 2025, all newly appointed and existing company directors, PSCs, and individuals who file information with Companies House will need to verify their identity. This move is intended to ensure that only genuine individuals are involved in the management and control of UK companies.
Who Needs to Verify Their Identity?
Directors: All current and future directors of UK registered companies, including those for limited liability partnerships (LLPs) and overseas entities, must complete identity verification.
People with Significant Control (PSCs): Individuals who have significant control or influence over a company are required to verify their identity.
Filing Agents and Presenters: Anyone who submits information to Companies House on behalf of a company, such as accountants, company secretaries, or third-party agents, will also need to complete verification.
How Will Identity Verification Work?
Companies House will provide an online portal for identity verification. Individuals will likely need to provide official documentation—such as a passport or driving licence—and may be required to take a ‘selfie’ or complete a video call as part of the process. There will also be an option for verification via authorised agents, such as regulated accountants or solicitors, who can complete the process on a client’s behalf.
It is expected that the verification process will be straightforward for most people, but those who are unable to use the online system will have alternative routes available, ensuring accessibility for all.
Deadlines and Transitional Arrangements
From 18 November 2025, all new company incorporations and appointments will require identity verification before the appointment or filing is accepted. Existing directors and PSCs will have a transition period to complete verification. Failure to meet the new requirements may result in the removal of appointments, restrictions on company filings, and potential criminal sanctions.
Why Is This Change Being Introduced?
The introduction of identity verification is part of broader reforms under the Economic Crime and Corporate Transparency Act. The aim is to make it harder for criminals to use UK companies for illicit purposes—such as money laundering or fraud—while increasing the accuracy and reliability of information held at Companies House. This change is also designed to protect the reputation of the UK as a safe and transparent place to do business.
What Should Businesses Do Now?
Prepare Early: Directors, PSCs, and filing agents should ensure they have up-to-date identity documents and are ready to complete the verification process promptly.
Review Company Records: Businesses should check that all relevant individuals are correctly recorded at Companies House and that contact details are current.
Communicate with Stakeholders: Inform all directors, PSCs, and agents about the upcoming changes and what they will need to do.
Seek Professional Advice: If unsure about the requirements, consult with your accountant or company formation agent for guidance.
Conclusion
The introduction of identity verification at Companies House marks a pivotal step in the evolution of corporate regulation in the UK. While it brings new responsibilities for company officers and agents, it is ultimately designed to strengthen the integrity of UK business and protect against financial crime. Businesses are encouraged to prepare now to ensure a smooth transition when the rules come into effect on 18 November 2025.
For further updates and detailed guidance, keep an eye on the Companies House website and consult with your accountancy professional as the implementation date approaches.
Please see attached guide for further information:
https://www.bsnassociates.com/s/Companies-House-Identity-Verification-GUIDEdocx.docx